Identify costs for every resource and reflect all resource costs for every activity and task.

MAYORAL ELECTION PROJECT

MAYORAL ELECTION PROJECT

Project Management Charter Document

Upcoming Mayoral Election

Instructions for Zeek the Geek:

Using your project topic and project charter from Week 1 and your WBS from Week 2, create a project schedule using MS Project. Remember the WBS is a list of deliverables and sub deliverables only. The project schedule will expand on this by further identifying the sub deliverables and identifying supporting activities and tasks.

1. Your schedule must have at least 100 deliverables, activities, tasks total.

2. You will need to include a start and end date for all tasks and activities.

3. Assign resources to every activity and task. (Remember equipment, labor, materials, etc. are considered resources.)

4. Identify costs for every resource and reflect all resource costs for every activity and task.

5. Identify predecessor tasks/activities to every relevant activity and task.

Submit three items:

1. Enter the project description, scope, overview in the comments section of the drop box.

2. Submit first MS Project file reflecting all of the five items above (one view only).

3. Submit second MS Project file reflecting the graphical representation of the critical path. (one view only)

Drop box will have the two files in MS Project format only submitted. Additional files are not reviewed for grading.

NOTE: Week 4 Learning Materials – MS Project display above is for illustrative purposes only and is not indicative to all aspects of your assignment.

Project Charter Document

Project Name; MAYOR ELECTION TO BE HELD ON OCTOBER 16 2019

Prepared By;

Project Manager
McDonald Walker Project Manager

Project Charter Version Control

Version Date Author Change Description

TABLE OF CONTENTS

1. PROJECT CHARTER PURPOSE

2. PROJECT EXECUTIVE SUMMARY

3. PROJECT OVERVIEW

4. PROJECT SCOPE

4.1 Goals and objectives

4.2 Deliverables out of Scope

4.3 Project Estimated Cost & Duration

5. PROJECT CONDITIONS

5.1 Project Assumptions

5.2 Project Issues

5.3 Project Risks

5.4 Project Constraints

6. PROJECT STRUCTURE APPROACH

7. PROJECT TEAM ORGANIZATION PLAN

8. PROJECT REFERENCES

9. APPROVALS

10. APENDICES

10.1 Document Guidelines

10.2 Project Charter Document Sections Omitted

1. Project Charter Purpose

The project charter document describes the scope of the project, the objectives to be achieved and the general approach to be implemented for the success of the project (Pm, 2000). Project Charter Document is of essential importance for the four managerial functions; initiating the project, planning, executing, controlling and assessing the project. The charter is also a point reference for the project for the project goals, the project scope, the organization, estimation, work plan, the project budget, and also the project objectives (Pm, 2000). The project charter document is also a contract between the project executing team and the project sponsors. It states what should be done, by whom and what is expected to be delivered to the clients.

2. Project Executive Summary

The proposed project; political election project is estimated to cost a total of $5M. The project aims to provide the voting public, the voting system manufactures and the election officials with an improved, updated and revised the voting system. There project will consist of two project managers. The project managers are allowed to bring on board other qualified stuff that they feel they can work together for the success of the project. The government through the ministry of finance is the main sponsor of the project. Potential risks that the project is likely to encounter include; the government failing to provide adequate resources for the project, unfavourable weather condition among others discusses in the risk section.

3. Project Overview

Retire time of the current mayor has finally arrived. A new mayor is thus required to take over the seat. Due to the retirement of the current Mayor, a new election will thus be held so that the city can have a new mayor. The project is that aimed at ensuring that the election will be free and fair and that all eligible voters get an opportunity to express their will.

4. Project Scope

The overall purpose of the project is to facilitate an election that will be held on 16th October 2019. The general scope of the project is;

· Prepare the system to be used

· Production of the necessary ballot formats

· To enhance an open record and count of votes

4.1 Goals And Objectives

· In order to achieve the goals articulated by both EAC future VVSG working group and the National Association of State Election Directors (NASED)the project team in collaboration with important stakeholders agreed on the following project objectives;

· To assess the election system to ensure that the systems used to conduct the election reflect the true will of the people

· Ensure that the election is helping in the most efficient method possible

· Ensure that election officials are provided with the necessary materials required to conduct the election

· Enhance the deployment election materials to the election centres at the right time such that the election is held as expected

· To enhance an open and transparent election process

4.2 Deliverables Out Of Scope

4.3 Project Estimated Duration & Cost

The following are the estimated timelines for the project.’

Time Activity Estimated cost
April 2018- January 2019 Project team meeting

Formatting of the final scope

Drafting of high-level Goals

Holding a meeting with the Board of Advisors

$1.5 M
January 2019- May 2019 Period for public comment $ 0.5 NM
June 2019-Aug 2019 EAC staff response $ 1M
Aug 2019-Sept 2019 Final formatting $0.5 M
October 16 Mayors’ Election $1.5 M

5. PROJECT CONDITION

5.1 Project Assumptions

· The assumption was that the project sponsors would provide the necessary resources for the project implementation

· That there will be a high turnout of the voters

· The project team will be dedicated towards the project goals and objectives

· The project team will facilitate free and fair elections

5.2 Project Issues

Priority Criteria

· Low priority-they are issues in a project that can resolve prior to the project completion

· Medium priority- they represent issues that ought to be solved before the completion of the next milestone

· High priority issues-refer to issues that are vital to the success of the project. Such issues require the project team to give them a high priority and get an immediate resolution

5.3 Project Risks

# Risk Area likelihood Risk owner Project impact and mitigation plan
1 Troubled voter medium The project team Some unregistered voters might file allegations that they were not informed of the registration which is likely to cause chaos. The mitigation measure is to ensure that the general public is well informed of the voter’s registration. It can be done through the use of the media.
2 Contested election results high The election body Some candidates may end up arguing that there was rigging of the votes. To mitigate the risk, the project team will ensure that the put in place a process that will be fair and fair
3 Poor training and education medium The electoral body Failure to give adequate training and knowledge to the election officials may complicate the election process. Mitigation measure is to assign enough resources to train the officials to avoid such complications
4 Environmental hazards Medium The project team Unfavourable weather conditions may hinder voters from accessing the electoral centres. Project team will ensure that they have enough electoral centres such that voters will not have to travel long distances to cast their votes.
5 Presence of organized crimes high The government Failure to have adequate security may complicate the electoral process. The project team will thus work in collaboration with the government to ensure that they are provided with adequate security during the whole electoral process.

5.4 Project Constraints

Project constraints refer to that are used to the definition the limitations of a project (Christofides, 2000). For instance, the project budget may delay the project schedule. If enough resources in terms of the budget are not availed for the project, the project will have to be delayed as the management, and the sponsors look for the necessary materials.

There are three constraints in any project;

· The project scope

· The project budget

· The project schedule

6. PROJECT STRUCTURE APPROACH

To project will be implemented through the traditional project management approach. The traditional approach is the widely used approach as it is easy to implement. The model is referred as the waterfall model (Kerzner & Kerzner, 2017). The approach divides the project lifecycle into five phases; initiation, planning, execution, monitoring, controlling, and closure. There is a similarity between the three first stages as they can be used interchangeably. This implies that some stages may be skipped depending on the direction of the project. The project can thus move back and forth between the stages. In the traditional project approach, the project moves from one step to the other. It thus becomes easier to track the progress of the project as well as identifying when the project is off-track (Kerzner & Kerzner, 2017).

7. PROJECT TEAM ORGANIZATION PLAN

Project Team Role Project Team Members Responsibilities

8. Project References

9. Approvals

Prepared by ___________________________

Approved by ___________________________

___________________________ (Project Sponsor)

____________________________ (Executive Sponsor)

____________________________ (Client sponsor)

10. Appendices

10.1 Document Guidelines

10.2 Project Charter Document Sections Omitted

References

Pm, I. (2000). A guide to the project management body of knowledge (PMBOK guide). Project Management Institute.

Christofides, N., Alvarez-Valdés, R., & Tamarit, J. M. (2007). Project scheduling with resource constraints: A branch and bound approach. European Journal of Operational Research29(3), 262-273.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

 
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