Implementation Plan Contingencies, Management, and Ending

Implementation Plan Contingencies, Management, and Ending
How do you determine what contingencies might arise?
Contingencies from internal and external sources can arise at any time. External
contingencies include the following:
Economic contingencies, such as recession
Environmental contingencies, such as natural disasters
Political contingencies, such as changes in regulations and tax policy
Competitive contingencies, such as new strategies from competitors
Internal contingencies include the following:
Financial condition of the firm, such as the availability of funding
Management preference changes, such as a change in strategic direction
Availability of resources, such as technology and personnel
Customer preference changes, such as shifts in paying preferences
Optional plans to deal with each contingency must be considered at the outset of the
planning process.
How do you construct a strategic implementation plan budget?
The implementation plan budget should identify all costs drivers and allow for cost
overruns. Some flexibility is needed in putting this budget together. Contingencies can
alter the budget substantially and should be allowed for the budget construction. One
approach is to construct three different budget scenarios based on possible best case,
expected case, and worst case scenarios. A separate budget can also be constructed for
each specific contingency. The task of creating multiple budget scenarios is greatly
aided by software programs that can manipulate budget line items based on different
considerations.
How do you construct a time line?
All time lines are fluid and can be affected by contingencies and inefficiencies in
implementation. Subsequently, any time line for the completion of a task must be
carefully determined to allow for some changes caused by inefficiencies or
contingencies. The start and end dates for the task time lines must be coordinated with
other task start and end dates in a workflow diagram to construct a viable project
implementation time line. Internal coordination between tasks is needed to guarantee
good workflow. The time line should be carefully managed throughout the process to
make adjustments as needed. Obviously, time lines must be realistic and allow enough
time to adequately complete the individual task.
What is an example of a management planning activity?
A management planning activity would include determining the goals and objectives
for the strategic implementation plan. A goal would be one that sets the tone of the
annual initiative. A goal also defines acceptable performance results, such as an
increase in market share of 15% by the end of the accounting period. Objectives are the
incremental steps needed to achieve a goal. Objectives need to be time specific and
measurable in quantitative terms (e.g., improve customer service satisfaction by 10%
by the end of the quarter as determined from the results of customer service surveys).
By setting goals and specifying the objectives needed to be accomplished by the firm,
management sets the expectations of the organization.
What is an example of a management leading activity?
A manager can engage in leading activities by setting good performance standard for
his or her personal performance and constantly encouraging the employees to meet
their goals. Good communication is the key to effective leadership. The manager can
be an effective leader by practicing good verbal and written communication skills
at every chance he or she gets. An example of this would be when the manager
congratulates an employee who has made an important job-related achievement.
Praising people by writing e-mails or memos to go out to the entire staff of the
department or firm is another example of effective leadership. Managers should be
visible to their employees at all times. Maintaining an open-door policy is another
effective leadership practice.
What is an example of a management organizing activity?
Managers engage in organizing activities by designing a department organization chart
and selecting employees within that department for leadership roles. Designing work
assignments and roles are also significant organizing activities for managers. The
manager can exert considerable influence on the ways in which the organization gets
its work done by deciding what needs to be done and assigning those tasks to the
appropriate employee. Each task must be organized by identifying the resources
needed, the personnel who possess the needed skills, and the funding to complete the
task. Organizing activities are virtually continuous tasks that managers engage in
frequently.
What is an example of a management motivating activity?
Managers motivate employees by doing the following:
engaging in relationship building
providing performance appraisals
informing employees of whether they are doing a good job
providing discipline when it is needed
All of these activities are central to keeping employees sufficiently motivated during
the course of their work tasks. It is a long-standing management mantra that a good
company must find and hire self-motivated employees; however, this fact must
constantly reinforce that motivation. By being involved and demonstrating interest and
commitment to both the employees and their tasks, the manager can create a
motivating atmosphere within the department or the firm.
How do you set start dates for an implementation phase?
The start date for a task in the implementation phase is tied to the budget and the
intended time lines for completing the task. If the time allocated for completing the
task is 4 months, and the next task is scheduled to start on April 1st, then the start date
for that task must be December 1st of the preceding year. Another determining factor
in setting the start date for an implementation phase might be the availability of the
funding for that task. If the money is available in the fourth quarter of the year, then the
task start date would usually be sometime during that quarter. A third possible
determining factor in setting the start date for the implementation phase task is the
availability of the personnel needed to successfully complete the implementation plan.
How do you set milestone dates for an implementation phase?
A milestone is a major task that must be completed before the next task begins or
before the next phase must be implemented. Milestone dates must be integrated with
the time lines of each implementation task so that the next task or phase of the
implementation plan is started on time. Because there is always some flexibility
regarding when a milestone date is set, it is a common practice to set a range of time
during which the milestone is completed. That time range may be a few days or a few
weeks depending on how other tasks are proceeding toward their milestone dates.
Milestone dates become tighter as the implementation plans and final completion date
draws near.
How do you set end dates for each phase?
The end date for each phase of each implementation plan is determined by certain
factors, including the following:
budget
competitive pressures
needs dictated by other phases in the implementation plan
availability of resources
Each of these factors can be fluid and dictate changes in the previously set end dates.

 

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